Best Practices and Tools for Successful Hybrid Meetings

After all, there’s likely always going to be at least one coworker who isn’t in the room. So when it comes to meetings, one person virtual = all participants virtual.

Below are elements of virtual meetings and collaboration for your organization to consider:

Virtual meetings across your organization should have a consistent format. For example, include an agenda, assign a notetaker, and make sure there are clear action items by the end that get sent out in a summary email.

Other ideas you may want to consider and watch out for:

Tooltip: Use Prezi Video to create an agenda in minutes — you can walk through the agenda at the start of the meeting and keep it on your screen to keep the conversation focused.

Before everyone leaves your virtual meeting, consider sending participants a poll to ask them how productive or useful they thought the meeting was. If you are consistently getting low ratings, you should take a deeper look at both the meeting content (was it something that could have been done async?), as well as the way you’re facilitating these meetings.

Other ideas you may want to consider and watch out for:

Not everyone feels comfortable jumping in on virtual calls. With the added (and online-specific) effort of having to unmute oneself, or figure out the right lull to jump in without speaking over someone else, those who are hesitant or nervous maybe even more discouraged to speak up.

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Voici des projets UX que j’ai réalisés et publiés sur différentes plateformes.. “Mon portefeuille de projets” is published by Guillaume Fauré.